Free Office Space Rental Agreement Template for UK Businesses

Legal & Insurance
Jun 05
1 min read
Share post

Renting office space on a part-time or sessional basis is increasingly common for consultants, coaches, accountants, and small business owners. A clear written agreement prevents misunderstandings about desk use, equipment sharing, client access, and after-hours availability. This interactive builder creates a custom office space rental agreement that covers the specifics of professional workspace sharing.

Office sharing arrangements raise distinct issues: IT and network access, use of printers and office equipment, mail handling, meeting room booking, and client reception protocols. Unlike therapy or treatment rooms, office spaces often involve shared administrative resources and overlapping business hours. Our builder includes clauses for desk allocation, internet and phone usage, visitor policies, and shared kitchen and breakout area rules.

✓ Copied to clipboard

Step 1 of 7

What type of room are you letting?

This tailors the agreement clauses, permitted use, insurance requirements, and additional terms, to your specific profession.

🧠 Therapy / Counselling Room

💄 Beauty / Aesthetics Room

💼 Consulting / Coaching Room

🖥️ Office / Desk Space

🏥 Treatment / Clinical Room

🧘 Wellness / Studio Space

Who are the parties?

The room provider (licensor) and the person renting it (licensee).

Licensor (Room Provider): Full name or business name

Licensee (Room Renter): Full name or business name

Describe the premises

Be specific, this avoids disputes later.

Full address of the building

Room description (e.g. "Room 3, First Floor, approx. 120 sq ft")

Shared facilities the licensee may use

Schedule of use

How and when will the room be used?

Schedule (be specific, days, times, or booking method)

Start date

💡 Licence vs. Tenancy: This agreement is a licence, the provider retains control of the room. The licensee does not have exclusive possession. This protects both parties and avoids inadvertently creating a protected tenancy under the Landlord and Tenant Act 1954.

Fees & payment terms

Rate (e.g. "£25 per hour" or "£450 per month")

Payment terms (e.g. "Invoices issued on the 1st of each month, payable within 14 days")

Deposit (amount, when refundable, conditions for retention)

💡 Under the Late Payment of Commercial Debts (Interest) Act 1998, you may charge statutory interest of 8% above the Bank of England base rate plus a fixed late payment fee on overdue invoices.

Cancellation & termination

Cancellation notice period (e.g. "24 hours for ad-hoc bookings, 7 days for regular slots")

Agreement notice period (e.g. "30 days written notice by either party")

⚖️ Grounds for immediate termination: non-payment, breach of insurance obligations, illegal activity, serious misconduct, or damage to the premises. These are included automatically.

Your room rental agreement

Review the agreement below. Print it or copy it. Free, no sign-up, no email required.

⚖️ Important: This template is a starting point, not legal advice. Both parties should review the agreement with a solicitor, especially for arrangements in Scotland (where the legal framework differs) or complex setups.

Created with the Rent A Therapy Room Agreement Builder. Free to use and share.

List your room on RATR →

Create your custom office space rental agreement in under five minutes. The wizard walks you through licence terms, fees, schedule of use, and cancellation, all tailored to office and consulting room arrangements. Download, print, or share instantly.

Free Office Space Rental Agreement Template for UK Businesses

What type of room are you letting?

Who are the parties?

Describe the premises

Schedule of use

Fees & payment terms

Cancellation & termination

Your room rental agreement

Related Guides

Comments

Add a comment

Leave a Reply · Cancel reply